Budgeted Spend is available in our Premium and Pro plans.
Managing your budget effectively is key to maintaining control over your expenses.
With detailed summaries, projections, and application-level breakdowns, your Admins and Finance users can understand your team's total budget and track year-to-date spending with ease.
This article details how to use Budgeted Spend under the Reports tab to visualise future projections and manage your finances effectively:
Budget summary
Budgeted spend
Budget details
Budget summary
In the top section of the page, you see data on both sides.
On the left, you'll see the sum of your budget in the upcoming months:
Budget month shows the total budget of the current calendar month.
Additionally, you can view the total budget over a future period of your choice.
On the right, you'll see your actual spend so far, in relation to your budget of the year:
The Total budget for the year is calculated from budget amounts and payment frequencies you defined for each application.
The Actual spend YTD shows the total amount you’ve spent through Cledara so far this year.
The Remaining budget is calculated as the difference between the Total budget of the year and the Actual spend YTD.
Budgeted spend
In the middle section of the page, you’ll find a graph that illustrates your Budgeted Spend as bars and your Projected Account Balance as a line:
To ensure uninterrupted payment ability, we recommend topping up your account before the projected balance reaches zero. If you’ve set up alerts for a low available balance, you’ll receive a notification in advance.
You can toggle the view to break down the projection by week or month. When hovering over a specific period, you’ll see:
- Budgeted spend for that period
- Projected end-of-period account balance
For the current week or month, depending on which you select, you'll also see:
- Actual spend period-to-date
- Remaining budget over the period
Budget details
The final section of the page provides a detailed breakdown of your Actual and Budgeted Spend for each application:
You can toggle between the following views:
- Budgeted spend
- Actual spend
- Budgeted vs Actual spend
Similar to the Budgeted spend graph, this section allows you to switch between weekly and monthly breakdowns of the spend data.