Cledara's integration with Xero simplifies your accounting process by automatically syncing bank statements, transactions and invoices to your Xero account.
Before configuring your settings, you'll need to activate the integration. Check out here how easy it is to connect your Cledara account to Xero!
Once the integration is active, Admins, Finance users, and Team managers can choose what information to push to Xero.
In Cledara, go to the Applications tab, then navigate to any application. Click Xero Settings and choose your preferred settings for every app you wish to push to Xero.
Just as defined in Xero, a bank statement line is an individual transaction imported from your bank. Bank statement lines then make up an imported bank statement. You match statement lines with account transactions in Xero during the bank reconciliation process.
Push bank statements to Xero is to send the bank statement under the app (spend/receive amounts) to the Xero Cledara bank feed.
Push transactions to Xero is to send each transaction under the app (information on each money movement: provider, date, ID, invoice) to Xero as a Spend Money.
Pro tip: Uploaded invoices are pushed alongside transactions, so this option must be checked Yes if you want to sync the invoices on Cledara automatically with Xero.
Once this option is checked, more fields will appear for you to further configure how the information is sent to Xero:
- Xero account: this corresponds to the expense account code in Xero Chart of Accounts
- Xero contact: this corresponds to Xero contact created for the vendor
- Xero tax rate: this corresponds to the tax percentage of the vendor
The option items mirror those of your Xero account and are available to select in a drop-down list.
If you do not see a suitable option in the list, set up your criteria in Xero first. Once the new item is saved, refresh Cledara, and the new item will be pulled from Xero.
For example: to assign a 10% tax rate, you’d create that tax rate in Xero first. After that, when clicking the Xero tax rate dropdown in Cledara, you’ll be able to select the 10% option. Same with accounts, contacts and tracking categories.
If you have set up Tracking category - Department and Location in your Xero account, they will be there for you to set up as well. They are optional fields.
If you want your transactions to appear in Xero's Account transaction tab before you reconcile them with a bank statement, you have to check Yes to both options below:
The bank statement will also be pulled from Cledara, but separately from the transactions.
Heads up! If you are pushing both bank statements and transactions to Xero, you cannot use this Reconcile function.
In most cases, we highly recommend selecting No for easier troubleshooting, better bookkeeping accuracy, and automatic invoice push.
Manual reconciliation will be available for approval in Xero's Reconciliation tab.
Whenever we register a change in your application's Xero settings, you have the option to push the transaction again with the updated information:
You can click Sync to push the individual transaction again to Xero, or click Sync all to push all transactions that have updated settings to your Xero account.