Whenever you go into an app that you have already set up, you will be presented with the following tabs:
Let’s see what we will find in each tab:
In the “Overview” tab, you will be able to see the main details of the app: why is it being used, what is it and how much it is being spent on it.
Here you can make changes to the budget, the app details as well as manage the card associated with the subscription.
The “Payments” tab gathers all the transactions that take place for the payment of the app. That is when funds are pulled into the card when the charge is made by the merchant and when funds are pushed back to your main account.
If you have changed the budget type from soft to fixed, you can see the payments divided into 2 tabs:
In the Payments tab, you also have the option to view or manually upload an invoice to the transaction.
In “Notes & Attachments”, Application Owners and Admins can add notes and upload any files you may want in regards to this app. It could be anything from a copy of the contract signed with the provider to the discussion on which plan you should be on.
This tab is only visible for Application Owners, Team Managers and Finance and Admin users.
The “Change history” tab will show you a summary of all the changes that have taken place regarding the app creation and the budget.
If someone requests a budget change or does it directly, the change will be shown there, next to their name.
This history also includes card detail access, which means you can see who have accessed which card and when.
Under “Xero settings” you will be able to determine how the transactions related to this app appear in your Xero account, or whether they should appear at all.
Note that the “Xero settings” tab will only appear if you have the Xero integration enabled.
In the “Compliance” tab, the related information will be gathered for quick and easy access for the interested parties.
Note that the “Compliance” tab will depend on the plan you have and the activation of the compliance feature.
In the “Accounting” tab you can set a GL code or cost centre to this app. You can also add extra reporting fields for your bookkeeping needs. All of these will appear as columns in the .csv file if you export your transactions.